Event Desk
Bookings by date, crew and gear assigned per job, and a party ledger that only fills once the job is done.
What it does for you
- Calendar of bookings with venue, client and job type
- Crew and gear assigned per job — see clashes before they happen
- Party ledger that counts a job only once it is done and paid
- Quotation and invoice from the same booking record
- Monthly report you can send to a partner as-is
Your own company name, logo and login. Separate from every other client. Works on phone, tablet and desktop.
Everything inside Event Desk
The modules this desk ships with. Small additions for your business are part of setup.
Events
Event dates · Calendar · Schedule
Clients
Client details · Contact · History
Inventory
LED screens · Sound · Lighting · Truss
Team & vendors
Staff · Freelancers · Vendor details
Payments
Quotations · Invoices · Receipts
Reports & analytics
Income · Expenses · Profit summary
What changes on day one
Stop double-booking
Every job, set and item sits on one calendar, so a clash shows up before you say yes to the client.
Know who is where
Crew and gear are assigned per job — anyone in the office can see who is on which site today.
Accounts that match reality
A job goes into the ledger only when it is done and paid, so your books never show money you have not received.
Reports without Excel
Month end is one tap: bookings, revenue and dues in a report you can forward to a partner.
Questions about Event Desk
Can I assign the same crew member to two jobs on one day?
Yes, and the calendar will show you the overlap so you can decide. Nothing is blocked silently.
Do my clients see anything?
No. Event Desk is your internal desk. You send them quotes, invoices and reports from it.
Do I need to be technical?
No. If you can use WhatsApp you can use this desk. We walk your staff through it on a 20-minute call.
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